Constitution for Sport and Leisure Studies Club at the Ohio State University

Article I

Section 1: Name:

 The Sport and Leisure Studies Club at The Ohio State University or SLS Club is the name of the Club for Sport and Leisure Studies students and those in all affiliated majors. The club is open to those pursuing a career in the Sport field.

Section 2: Purpose

            The purpose of the Sport and Leisure Studies Club is to facilitate communication between students, faculty, and potential employers. It is also a social club where current students can havethe opportunity to network with other SLS students through social activities.

Objectives are to:

¨  Provide activities and services to build SLS club student’s resumes.

¨ Receive information concerning the PAES department.

¨ Gain knowledge about career opportunities, choices, and the various fields of Sport and Leisure Studies.

¨ Receive valuable experience through community service.

Section 3: Non-Discrimination Policy

            The Sport and Leisure Studies Club at The Ohio State University upholds the university’s policy of diversity. No member, leadership, or policy of the Sport and Leisure Studies Club shall discriminate on the basis of age, color, disability, gender identity or expression, national origin, race, religion, sex, sexual orientation, or veteran status.

Article II

Membership:

The membership of the Sport and Leisure Studies Club shall be comprised of current Sport and Leisure Studies Students, pre-major students, or those with an interest in the field. All student members must be enrolled at The Ohio State University as undergraduate student. Membership must complete all requirements described in the by-laws to be considered active members. Although faculty and alumni can join the organization they will not receive a vote. A quorum shall be include all executive board members, the advisor, and at least one third of registered members.

Article III

Organization Leadership:

The Leadership shall be comprised of a President, Vice President, Secretary, Treasurer, and the Activities and Service Chairperson. All leadership shall be elected at the fourth meeting of spring quarter by a quorum of registered and active members. The current President does not vote unless it is to break a tie. All leadership positions will begin their term starting the fall quarter after they are elected.

Leadership and Responsibilities:

The President is responsible for organization of the meetings, providing effective leadership that ensures all facets of the organization are operating efficiently; managing and coordinating general and executive meetings; communication with advisor and will serve as a spokesperson for the organization.

The Vice President’s duties are to serve as President in the absence of the aforementioned, to coordinate use of facilities, assist the President in their duties, and supervise administrative duties.

The Secretary has the responsibilities of keeping membership attendance records, keeping all administrative records, and is responsible for communication between the members, the organization, the university, press, and general public.

The Treasurer will manage and oversee all financial transactions for the organization, in conjunction with advisor. Signature is included on all chapter banking records; establish and follow reimbursement procedures.

The Activities and Service Chairperson will work diligently to involve members in community service initiatives; organize and coordinate service events; collaborate with other campus or community organizations for events.  Plan, coordinate and involve members in organization social events to include icebreakers, dinners, etc.; work closely with other exec board members in the planning and execution of said events.

Special Events Chairperson is responsible for all aspects of a special event hosted by the SLS club. They are responsible for planning, execution, publicity, and resources of their event. This is a revolving position and is held by a general member interested in taking a short term leadership role within the organization.

Article IV

Executive Committee

The Executive Committee shall include all members of the Organizational Leadership and any special committee chairperson(s). The committee will meet inbetween general meetings to plan the agenda for SLS club general meetings, communicate strategies for success and improvements for the club, and communicate work to be done and completed tasks.

Article V

Advisor

            The advisor shall have the responsibility of being at all executive and general meetings. Acting as the major gateway between students of the club and the faculty. They shall also share their information and resources about Sport and Leisure Studies. They shall be a guide in helping SLS club with planning and execution of all SLS club activities.

Article VI

Meetings

            Meetings shall be held once every two weeks and executive board meetings inbetween. Both meetings time and day shall be designated by the membership at the beginning of each quarter.

Article VII

Method of Amending the Constitution

            Proposed amendments should be in writing, proposed in a general meeting, and read again at the next two subsequent meetings, and voted on the fourth meeting it is presented. The second meeting it is proposed there shall be an open discussion of the constitutional change. Changes will require a two thirds vote of all active members( a quorum must be present), or a majority of the entire active membership, present or not.

By-Laws

Article I

Parliamentary Authority

            The rules contained in Robert’s Rules of Order shall govern the organization in all cases to which they are applicable, and in which they are not inconsistent with the by-laws of this organization.

Article II

Membership

             Active members must attend at least four meetings a quarter of them, one social meeting, community service project and lecture. There will be no membership dues but members will be expected to fund their participation in conferences and other sport and leisure studies club activities. Members can terminate their affiliation with Sport and Leisure Studies Club by writing a letter of resignation to the organization.

Article III

Election/Appointment of Government Leadership

            Leadership positions shall be voted on the second to last meeting of the quarter with a quorum present. To be eligible for an office you must meet general member guidelines and be an active member of the organization. A person running for office must be self-nominated. For a candidate to signify their interest in office they must complete an application for all members to read due at the third meeting of spring quarter. The election meeting will be run as follows. A speech for each candidate is not necessary because all applications are available for all members.

            Reading of the Last Meetings Minutes

            Year in Review by Current President

            Voting for:

                        President

                        Vice-President

                        Secretary

                        Treasurer

                        Activities and Service Chairperson

                        Amendments to By-Laws (if applicable)

                        Announcement of New Officers

            Adjournment

In the case of resignation of an officer the resigning officer must submit a letter of resignation to be read during a general meeting. All applications for the position shall be due to the secretary before the next general meeting. Members who applied for the position before will not need to submit a new application but they will need to notify the secretary that they want to be considered for office again.  The next meeting elections will be held for the office.

In the case of impeachment officers may be impeached by a two-thirds majority of members. Impeachment for our organizations purposes is defined as the removal of a person from office not by resignation but by majority. The person may be impeached on any of the following circumstances: inactivity in the organization, violation of the anti-discrimination policy, continuous violation of Constitution or by-laws and dismissal from the university. Officer does not need to be present during the vote of impeachment but must be notified before the meeting of the impeachment vote in writing. The officer will then have a chance before the vote of impeachment to give a statement. The person will not be able to participate in SLS club activities until the following year.

Article IV

Executive Committee

Duties are as defined in the Constitution

Article V

Standing Committees

            Standing committees will be established at a general meeting.  The chairperson of the committee will be elected by a quorum. In the case of Sport and Leisure Studies Club the general purpose of a standing committee will be to plan an event. The chairperson will be the Special Events Chairperson for the time of their project. They will be required to attend executive board meetings as well as general meetings and any meetings necessary for their project. The position will be open at the conclusion of their project.

            Article VI

Advisor

            Duties as defined in the constitution and in addition they will also be the second signer on all checks. The advisor should try their best to be available to the organization as needed. They shall regularly attend general and executive board meetings.

Article VII

Meeting Requirements

            All general meetings must have a quorum of all executive board members, the advisor, and at least one third of registered members. Executive meetings must have a quorum of all executive board members.

Article VIII

Method of Amending By-Laws

            By-laws may be amended by proposition in writing and read during the next general meeting at which there will be discussion and a vote of two-thirds majority of membership and a quorum present. The change will take effect at the next meeting and a copy of the by-laws with the change will be made available to members.

Agenda for Meeting according to Robert’s Rules of Order

Reading and approval of the minutes.
(Motion to approve is not necessary. The minutes are either approved as read or as corrected, but without a vote.)

                                 I.            Reports of Officers, Boards, Standing Committees.
(This includes correspondence, treasurer's report, etc. Treasure's report is never adopted or voted upon unless it has been audited. )

                               II.            Reports of Special Committees.
(Each report could conclude with a motion which the assembly must address.)

                              III.            Special Orders.
(Any motion which was adopted as a Special Order which guarantees that the motion will be dealt with before the meeting is adjourned.)

                           IV.            Unfinished Business and General Orders.
(Any issue which was not concluded, was postponed, or was tabled during the prior meeting. The secretary's minutes should inform the chair which items to add to this section. Only a clueless chair would ask the assembly, 'Is there any unfinished business?')

                             V.            New Business.
(This is when the chair and the parliamentarian can be surprised by the sequence of events. It is best to always anticipate issues the membership may present, or else be embarrassed by the complications.
It is at this time that announcements, educational programs, and speakers are introduced.)

                           VI.            Adjournment.
(A motion to adjourn may be made at any time of the meeting. The assembly should never be forced to meet longer than it is willing to meet.)